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Interlibrary Loan Policy

What is an interlibrary loan?

Some Library requests may be fulfilled with an interlibrary loan. This means that Leeds Trinity University Library can borrow items owned by another institution for our users. The Library will request the required item from another institution, receive the item, loan the item to the user, and arrange for its return to the loaning institution. 

This service is free to our users, as the Library subsidises the initial cost of borrowing an interlibrary loan. The loan period may vary depending on the lending institution. A fee is charged for renewals of interlibrary loans, including overdue loans. Please see Interlibrary loan renewals below for further details.

Interlibrary loan limits

  •  Please note that a limit of 5 interlibrary loans may be borrowed at one time.
  •  Undergraduate students may request up to 10 interlibrary loans free of charge per academic year. The full costs of requests beyond this allocation will be charged to the borrower.
  •  Postgraduate students and staff may make unlimited requests free of charge.
  • Students and staff who have not collected items they previously requested may not be permitted to make further requests within the academic year.

Interlibrary loan renewals

  • Borrowers may be permitted to renew each item up to 3 times, if agreed by the lending institution. The Library subsidises the initial cost of the loan, but the borrower is responsible for the cost of all renewals. The charge for each renewal is £5.00 and will be added to the borrower’s Library account.
  • Interlibrary loans that are not returned in time will be renewed, and the user will be charged as above for each renewal. 
  • Renewal requests for interlibrary loans can be made by contacting

Borrower liability

Interlibrary loans are owned by another institution and are expected to be returned in the condition in which they are issued. Borrowers accept liability for the full replacement cost and/or any administrative fees for items that are returned late or damaged, or for items that are lost by the borrower. 

Copyright declaration

Borrowers must sign a copyright declaration detailing the rules of use for the item.

Requests purchased by the Library

If the Library decides to purchase the item rather than loan from another institution, this will not be counted against any allowances.