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Renew, return and reserve

Renewing items

Your loans will be renewed automatically for up to nine months, unless they are reserved by another borrower.

  • After nine months, you will need to return the items
  • We will notify you when an item cannot be renewed. Reserved items need to be returned by the due date.
  • We will remind you two days before items are due back
  • We will remind you when items are one day, one week, and two weeks overdue 
  • Items that have not been returned after the due date (or after the nine month automatic renewal period has ended) will be deemed lost and replacement charges will be incurred. See Regulations and charges for more information.

To check your loans and due dates, go to:

Returning items

You can return items at either of our sites, regardless of which Library the item was borrowed at. 

At the self-service machines

You don't need your card to return loans at our self-service machines! Just follow the instructions on screen and deposit your items in the bins provided.

At the Library Helpdesk

Library staff will be happy to accept returns during Helpdesk opening hours. Unfortunately, security staff are unable to accept returns.

In the out-of-hours return bin or locker

You can still return items when the Library is closed!

  • At the Horsforth Campus, there is an out-of-hours return bin to the right as you enter the Andrew Kean Learning Centre. Items returned this way are processed the next working day.
  • At the Leeds City Campus, you will be able to return your books to a Library Locker located on the ground floor of the building at any time the building is open (due to be operational soon).

By post

In exceptional circumstances, we may accept returns by post. Please contact us to arrange this.

Reserving items

You can reserve a maximum of 10 items at a time.

Reserving items that are on loan

If the book or item you would like to borrow is out on loan (or lost or missing), you can reserve it and collect it from the campus library of your choice. You will receive an email when it is ready to collect.

Reserving items available at the other library

If you’d like to borrow a book that is available at the other campus library, you can reserve it and collect it from your home library:

  • We will aim to transfer items between libraries within three working days. You will receive an email when the item is ready to collect.
  • Items available on the shelves can only be reserved for transfer and collection from the opposite campus library. For example, you can't reserve an item available at Horsforth and pick it up from Horsforth - you'll need to go and get it from the shelves.

How to reserve an item

Items can be reserved via Library Search:

  • Select the title of the item you want to reserve to go to the full item record
  • If you don't see the reserve option, Sign In with your University username and password
  • Select Reserve this item
  • Choose Pickup location (Horsforth Campus Library or Leeds City Campus Library)
  • Select Send reservation
  • You will receive an email to let you know when your reservation is available
  • To review or cancel your reservations go to My Library Account

Collecting your reservations

  • At the Horsforth Campus Library, you can collect your reserved items from the Library Helpdesk during Helpdesk opening hours.
  • At the Leeds City Campus Library, reservations will be available to collect from the Library Locker on the ground floor at any time the building is open (due to be operational soon). Until the locker is up and running, you can collect reservations from the Library Helpdesk during Library opening hours.
  • Reservations will be held for you for seven days (excluding weekends). 
  • If you are unable to pick up a reservation, due to illness for example, please contact us. If the item is not required by another borrower we will keep it aside for you.

Need help?

Please come to the Library Helpdesk or contact us if you need any help with:

  • Reserving items on loan
  • Reserving items from Horsforth or Leeds City
  • Returning items
  • Lost or damaged items

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